Congratulations on becoming a host site for the Lead Now 2008 simulcast on Saturday, November 15, 2008! Please use the materials on this web page for your planning and promotions. We'll be adding additional information as it becomes available. We're here to help you have a successful event — Please contact our Customer Service Team if you need anything or have any questions — 800-321-6781.
Contents
Event Planning Timeline
14 Weeks Before Event
• Recruit Volunteer Team Leaders to take responsibility for various tasks • Publicity • Ticket Sales • Lunch/Refreshments • Resource Sales • Technical • Room Set-up/Clean-up • Child Care (optional)
12 Weeks Before Event
• Meet with Volunteer Team leaders to brainstorm, strategize, assign tasks • Develop detailed promotional plan • Begin promotion in church and community • Decide how you want to handle registration, tickets
8-10 Weeks Before Event
• Have Team Leaders recruit volunteers for their areas • Plan food service • Plan resource sales area, procedures • Contact local pastors to get them involved • Continue promotion
6 Weeks Before Event
• Meet with Task Force to update, evaluate, tweak • Continue promotion
2-3 Weeks Before Event
• Make sure satellite equipment is in place and functioning • Confirm plans for room set-up/clean-up, food service, child care, resource sales • Continue promotion
1 Week Before Event
• Perform equipment tests (see instructions below in Equipment Test section)
Day Before Event
• Set up the auditorium • Set up areas for registration, food service, resource sales • Put up signs directing attendees to restrooms, child care, etc.
Day of Event
• Make sure you have quality picture and audio via satellite reception before or during the 30-minute countdown period preceding the program • Make sure everything is in place and ready to go
15 Minutes Before Event
• Make announcement about refreshments, breaks, restroom locations, resource tables
During Lunch Break
• Introduce pastor and key ministry leaders
After Event
• Pack up unsold resources • Clean up • Thank your volunteers • Pat yourself on the back, put your feet up, and rest!
Live Event Schedule Click here for a downloadable, printable schedule.
Promotional Ideas
• Have your pastor announce the event from the pulpit – do this several times prior to the event.
• Do a “skit” during announcements at Sunday services – Be creative! Present the skit at other churches, at the mall, in the park – Be creative, have fun, spread the word!
• Use the Power Point slide on Sunday mornings.
• Hang posters in your church and in your community: • Christian bookstores • Schools • Businesses • Other churches
• Have a ticket table in the church lobby after Sunday services. • Stuff bulletins with inserts and put additional copies on your ticket table.
• Hang posters or flyers in the restrooms at your church.
• Give flyers to your local Christian bookstore for “bag stuffers.”
• Make announcements in Youth Groups, College Campus Christian Organizations, Sunday School classes, Bible Study classes, Small Groups, etc.
• Organize a phone campaign to call all the members of your church.
• Send an email to all those on your churches e-addresses lists.
• Put a write-up in your bulletin and newsletter.
• Use the church web site to promote the event.
• Contact other churches and get them on board!
• Provide bulletin inserts and posters for other area churches.
• Send a press release to your local newspaper and organizations.
• Publicize the event at local Christian schools.
• Consider funding scholarships for those who may not be able to purchase tickets.
• Encourage the members of your church to invite friends to the event.
Your Promotional Toolbox Use these resources and materials to promote the Lead Now 2008 simulcast in your church and community. Download our list of Promotional Ideas and come up with some of your own!
Conference Call
Contact Us CCN P.O. Box 1718 Mountain View, CA 94042 Phone: 800-321-6781 Fax: 650-745-0660 Web site: www.ccn.tv Event web site: www.ccn.tv/LeadNow
Ministry Consultants: Email leadnow@ccn.tv
Satellite Information
Satellite Equipment Test Instructions
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