Congratulations on becoming a host site for the Super Bowl Breakfast simulcast on Saturday, January 31, 2009!

Please use the materials on this web page for your planning and promotions. We'll be adding additional information as it becomes available.

We're here to help you have a successful event — Please contact our Customer Service Team if you need anything or have any questions — 800-321-6781.

Contents

Event Planning Timeline 

With the help of a Ministry Consultant from CCN, develop your promotional plan. Build your team of volunteers to plan and promote the event, and roll out your plan!

14 Weeks Before Event

•  Recruit Volunteer Team Leaders to take responsibility for various tasks     

•  Publicity    

•  Ticket Sales    

•  Lunch/Refreshments    

•  Technical    

•  Room Set-up/Clean-up

•  Child Care (optional)

12 Weeks Before Event

•  Meet with Volunteer Team leaders to brainstorm, strategize, assign tasks

•  Develop detailed promotional plan

•  Begin promotion in church and community

•  Decide how you want to handle registration, tickets

8-10 Weeks Before Event

•  Have Team Leaders recruit volunteers for their areas

•  Plan food service

•  Contact local pastors to get them involved

•  Continue promotion

6 Weeks Before Event

•  Meet with Task Force to update, evaluate, tweak

•  Continue promotion

3 Weeks Before Event

•  Make sure satellite equipment is in place and functioning

•  Confirm plans for room set-up/clean-up, food service, child care

•  Continue promotion

2 Weeks Before Event

•  Perform equipment tests (see instructions below in Equipment Test section)

Day Before Event

•  Set up the auditorium

•  Set up areas for registration, food service

•  Put up signs directing attendees to restrooms, child care, etc.

Day of Event

•  Make sure you have quality picture and audio via satellite reception before or during the 30-minute countdown period preceding the program

•  Make sure everything is in place and ready to go

15 Minutes Before Event   

•  Make announcement about refreshments, breaks, restroom locations

   

During Lunch Break

•  Introduce pastor and key ministry leaders

  

After Event

•  Clean up

•  Thank your volunteers

•  Pat yourself on the back, put your feet up, and rest!

  

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Event Schedule

When to serve breakfast?
Depending on the event times at your church, we recommend serving breakfast either before or after the simulcast.

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Promotional Ideas

•  Have your pastor announce the event from the pulpit – do this several times prior to the event.

•  Do a “skit” during announcements at Sunday services – Be creative!  Present the skit at other churches, at the mall, in the park – Be creative, have fun, spread the word!

•  Encourage the members of your church to invite friends to the event.

•  Use the Power Point slide on Sunday mornings.

•  Hang posters in your church and in your community:

     •  Christian bookstores

     •  Schools    

     •  Businesses

     •  Other churches

     •  Hang posters or flyers in strategic and high-traffic areas of your your church.

•  Make sure your entire church staff is aware of your church hosting this event and encourage them to come on board with the promotion or information-spread of this event.

•  Have a ticket table in the church lobby after Sunday services.

•  Use the church web site to promote the event.

•  Stuff bulletins with inserts and put additional copies on your ticket table.

•  Give flyers to your local Christian bookstore for “bag stuffers".   

•  Make announcements in Youth Groups, College Campus Christian Organizations, Sunday School classes, Bible Study classes, Small Groups, etc.   

•  Organize a phone campaign to call all the members of your church.

•  Send an email to all those on your churches e-address lists.

•  Include write-ups in your bulletin and newsletters.   

•  Contact other churches and get them on board!   

•  Provide bulletin inserts and posters for other area churches.

•  Send a press release to your local newspaper and organizations.

•  Publicize the event at local Christian schools.    

•  If you ticket your event, consider funding scholarships for those who may not be able to purchase tickets.

•  Ask local businesses to 'sponsor' your event by contributing to your overhead costs in return for your mention of their business before or after the program.

•  The sponsor could also set-up a table at your event to share their information with your guests.

   
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Your Promotional Toolbox

Use these resources and materials to promote the Super Bowl Breakfast simulcast in your church and community. Download our list of Promotional Ideas and come up with some of your own!

New!  Download the best video version for your equipment & use to promote SBB attendance at your church!   PromoVideo_S.wmv PromoVideo_M.wmv PromoVideo_L.wmv
Response Card  There will be a Gospel message and invitation at the end of the broadcast. You may use this response card for your attendees to fill out, so that you can follow up with those who respond.
	Posters:  You can download a modifiable color PDF poster (size: 11"x17").  Add your church information and print as many as you need. Hang in strategic, high traffic areas many weeks before the simulcast. Ask a local business man or two if you could hang a poster in their place of business. Click here to download the black & white PDF poster.
	Flyer:  You can download a modifiable color PDF flyer (size: 8.5"x11").  Add your church information and print as many as you need. Hang in strategic, high traffic areas many weeks before the simulcast. Ask your local businesses to post a flyer. Click here to download the black & white PDF flyer.
	Postcards:  Download these modifiable color PDF postcards and do a mailing to the people of your church and community. Too, give a few postcards to the small groups at your church, your small group leaders, cut and stack a set in your church lobby or high-traffic area. Click here to download the black & white PDFpostcard.
	.html e-Mail Invitation Template:  Use this template to create an e-mail invitation to the event. You can add additional information above the .html template. Send this e-mail invitation to your church and friends lists.
	Bulletin Inserts:  You can download a modifiable PDF bulletin insert.  Add your church information and print as many as you need. Add to Sunday morning bulletin, place near posters, distribute to businesses and friends to promote the event. Click here to download the black & white PDFpostcard.
	Power Point Slide:  If your church utilizes Power Point for announcements on Sunday mornings and other congregational gatherings, add your church info and give the Power Point slide to the person responsible for the rotation.
	Password Protected Ticket Template:  You must have a password to access this downloadable ticket template. (The password will be emailed to all host site coordinators.) This is a modifiable .pdf file and you may add your church information in the blank space provided.

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Conference Call

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Contact Us

CCN

P.O. Box 1718

Mountain View, CA 94042

Phone: 800-321-6781

Fax: 650-745-0660

Web site: www.ccn.tv

Event web site:

www.ccn.tv/superbowlbreakfast/

www.ccn.tv/superbowl2009/   (for CCN subscribers)

Ministry Consultants: Email ccnstaff@ccn.tv

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Satellite Information

Satellite Equipment Test Instructions

1. If it is not already on, turn-on your receiver.
2. Go to the CCN channel. The channel number will vary depending on the receiver model. You should be able to view the CCN program. If a program is not playing, you should see the moving CCN logo and hear the background music on the CCN channel. If you are able to see the picture and hear the discussion or music with clarity, you've had a successful test.
3. Congratulations!
4. Leave your receiver turned-on.
5. If you do not have quality video or audio, please call immediately 1-800-321-6781 and ask for technical support. Our technical staff will be standing by to troubleshoot any problems with you.

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